Activities

The Project Pathway – From Training to Digital Transformation

Digital NGOs Speaking Youth Language (SYL) includes a structured set of activities guiding NGOs and youth workers through learning, experimenting, and transforming their digital communication.
Below you will find each activity in order, with timelines, goals, and partner responsibilities.

A1 – Project Management & Coordination

(Duration: M1–M18 | Led by Nó Górdio, HESSA, ACPELIA)

This activity ensures the smooth coordination of the project across Portugal, Romania, and Cyprus.

What it includes:

• Financial management (Nó Górdio)

• Risk management (HESSA)

• Quality assurance (ACPELIA)

• Shared project tools (Google Drive + Excel tracker)

• Milestone-based online meetings instead of monthly calls
  

  Meeting Minutes — Kick-off Meet…

Goal:

To guarantee high-quality implementation, proper documentation, and effective collaboration among partners.

A2 – Kick-off Meeting

(Location: Portugal | Month 2)

Partners met to align goals, roles, tools, deadlines, and calendar of milestones.

What was done:

• Confirmed activity timeline

• Defined partner responsibilities

• Established visual identity and communication rules

• Finalized ToT dates and structure
  

  Meeting Minutes — Kick-off Meet…

Goal:

To ensure all partners begin with a shared vision and clear work plan.

A4 – Digital Training Guide (Handbook)

(Duration: M3–M7 | Led by HESSA with ACPELIA & Nó Górdio)

The Guide supports NGOs in improving their digital communication and building modern strategies.

Chapters include:

• Branding & Digital Presence (HESSA)

• Volunteer Engagement & Community Work (ACPELIA)

• Organizational Development & Internal Structure (Nó Górdio)

What it provides:

• Clear communication strategies

• Tools for digital transformation

• Youth-friendly storytelling approaches

• Visual identity guidance

Goal:

To give NGOs a practical step-by-step handbook to guide their digital transformation.

A3 – International Training of Trainers (ToT)

(Month 8 | Romania | 4 Days)

15 youth workers (5 per partner) participate in an intensive training preparing them to train NGOs locally.

What youth workers learn:

• Digital communication skills

• Social media strategies

• Creative storytelling

• Visual identity basics

• Safe online participation & digital citizenship
  

  Meeting Minutes — Kick-off Meet…

Goal:

To build a team of skilled facilitators capable of mentoring NGOs in the next phases.

A5–A7 – Local Trainings in Portugal, Romania & Cyprus

(Months 9–10 | 4 days in each country)

Based on the ToT, each partner delivers a local training for NGOs and youth workers.

Participants per country:

• 5 NGOs

• 10 Youth Workers

Training focuses on:

• Digital tools & platforms

• Strategic communication

• Storytelling techniques

• Brand building

• Youth engagement online
  

  Meeting Minutes — Kick-off Meet…

Goal:

To help NGOs create real communication action plans and strengthen their digital presence.

A9 – NGO Monitoring & Mentoring Phase

(Months 11–13)

Youth workers support each participating NGO as they apply what they learned.

What happens:

• NGOs test new communication strategies

• Partners monitor progress

• Youth workers mentor them through challenges

Goal:

To ensure the new skills translate into real improvements in each NGO.

A8 – Closing Conference & Open Days

(Months 14–15 | Portugal)

A final event bringing together partners, NGOs, youth workers, and stakeholders to showcase the results of SYL.

What the event includes:

• Presentations of NGO communication plans

• Demonstration of the Guidebook

• Workshops & youth discussions

• Stakeholder engagement activities
  

  Meeting Minutes — Kick-off Meet…

Goal:

To share project results, celebrate achievements, and inspire continued digital transformation.